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Entry Types

Form ID: (CA203000)

You use this form to define entry types, which are user-defined types of transactions originating on cash management, accounts payable, or accounts receivable forms in the system. Entry types, which can be receipts or disbursements, provide more details about transactions. For example, you can define separate entry types for AR payments, outstanding AP checks, service charges, payroll checks, and outstanding deposits. You can assign entry types to cash accounts by using the Cash Accounts (CA202000) form.

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This table includes all cash management entry types, with their details.

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Column Description
Entry Type ID The unique identifier for the entry type. An alphanumeric string of up to 10 characters can be used.
Disb./Receipt The type of a transaction this entry type is based on: Receipt (money in) or Disbursement (money out).
Entry Type Description The detailed description for the entry type. The description is used as default description of a transaction. You can use an alphanumeric string of up to 30 characters.
Module The functional area of the system affected by the transaction. One of the following options can be selected:
  • CA: The entry type is used for creating cash entry transactions (receipts and disbursements) or recording bank service charges on cash management, accounts receivable, and accounts payable forms. These transactions affect the balances of GL accounts only; that is, they do not affect customer or vendor balances.
  • AP: The entry type is used for creating cash management transactions for which the system creates prepayments (for transactions that are disbursements) or vendor refunds (for transactions that are receipts) in accounts payable, which affect vendor balances. AP entry types are used only on cash management forms.
  • AR: The entry type is used for creating cash management transactions for which the system creates payments (if the transaction is a receipt) or customer refunds (if the transaction is a disbursement) in accounts receivable, which affect customer balances. AR entry types are used only on cash management forms.
 For the charges that a bank may apply to outgoing and incoming payments, select CA.
Business Account The vendor account ID if the entry type is used to record transactions that affect the balances of vendors (AP), or the customer account ID if the entry type is used to record transactions that affect the balances of customers (AR). The selected value is used by default when you create a transaction on the fly.
The list of values may be restricted based on the current user’s access role. You can select a customer or vendor whose settings permit the use of the branch, that is, the following settings are specified:
  • The Restrict Visibility To box is empty for the customer or vendor—that is, the customer’s or vendor’s visibility is not restricted.
  • A branch, company, or company group is specified in the Restrict Visibility To box for the customer or vendor, and your user account is assigned to the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the branch, or the Company Details tab of the Companies (CS101500) form for the company or a company within the company group.
Default Offset Account Branch The branch to which the default offset account belongs.
Default Offset Account The GL account that is used by default as the offset account for transactions of this entry type. If this entry type is based on the Disbursement type of transaction, specify an expense account. If this type is based on the Receipt type of transaction, select an asset account. You need to specify a default offset account for any entry type that affects the balances of GL accounts (that is, Module is set to CA) only. You can override this account when you enter a cash management transaction.
Do not specify the offset account or subaccount if you use this entry type for recording unknown payments.
Default Offset Subaccount The subaccount to be used by default for transactions of this entry type.
Use for Payments Reclassification A check box that indicates (if selected) that the entry type is used for recording unknown payments and involved in the payments reclassification process.
Reclassification Account The cash account that is used to temporary hold payments that came to the bank account but cannot be entered as valid payments because the customer or vendor is unknown. The setting is used along with the Use for Payments Reclassification check box.
Deduct from Payment The check box that indicates (if selected) that the entry type is to be used as bank charges whose amounts are deducted from customer payments on the cash account (and on the bank statements). Clear this check box if the bank records charges as separate transactions on its bank statements.
For details on using entry types as bank charges, see Registration of Finance Charges.

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