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Cash Accounts

Form ID: (CA202000)

You can use this form to create a new cash account and to view the details of an existing cash account. You can associate the cash account with the payment methods and entry types to be used with this cash account. You also can specify whether reconciliations are required for the cash account. For more information, see Configuring Cash Accounts.

Note that on this form you can view the details of existing cash accounts regardless of the membership of the accounts in restriction groups. For more information, see Security of Cash Accounts .

In This Topic [Hide/Show]

Back to TopForm Toolbar

The form toolbar and More menu include the buttons and commands described below.

Command Description
Bank Transactions History Opens the Bank Transactions History (CA402000) form, where you can view the history of imported bank transactions for the selected cash account.
Cash Account Details Opens the Cash Account Details (CA303000) form with the current cash account selected in the Cash Account box, where you can view the activity for the selected cash account.
Cash Flow Forecast Opens the Cash Flow Forecast (CA401000) form with the current cash account selected in the Cash Account box, where you can view 30-day cash flow forecasts for the selected cash account.
Change ID Gives you the ability to change the ID of the currently selected cash account. When you invoke this command, the Specify New ID dialog box opens, where you specify the new cash account identifier in the Cash Account box and click OK.
Reconciliation Statement History Opens the Reconciliation Statement History (CA302010) form, where you can view the history of reconciliations for the selected cash account.

Back to TopSummary Area

You can use the elements of this area, described in the following table, to provide general settings for a new cash account, or you can select an existing cash account and view its settings.

Element Description
Cash Account The cash account identifier. To create a new cash account, type its code in accordance with the CASHACCOUNT segmented key that is reserved for cash account identifiers. The structure of cash account identifiers is defined on the Segmented Keys (CS202000) form.
Active A check box that indicates (if selected) that the account is active. An inactive account does not appear in the drop-down lists of available accounts on data entry forms. Clear the check box if the account is no longer used.
Account The account on the chart of accounts to which this cash account is linked to trace transactions in the general ledger. You can select an account of the needed type from the list of accounts available on the chart of accounts.
If an account is a control account for a subledger—that is, if for the account, a subledger is selected in the Control Account Module column on the Chart of Accounts (GL202500) form—the account is not available for selection.
Subaccount The subaccount to be used with the account on the chart of accounts to which this cash account is linked.
Branch The branch to which this cash account belongs.
You can change the branch for the cash account if no transactions have been posted to the GL account associated with this cash account.
Currency The currency used for the selected account.
The box is filled in automatically by the system as follows:
  • If the Multicurrency Accounting feature is disabled, the system uses the base currency.
  • If the Multicurrency Accounting feature is enabled, the system uses the currency of the account on the chart of accounts to which the cash account is linked.
Curr. Rate Type The currency rate type to be used for the cash account. If the box is empty, the system will use a value specified in the CA Rate Type box on the Currency Management Preferences (CM101000) form.
External Ref. Number The number of the bank account that is associated with this cash account.
Description The detailed description of the cash account. An alphanumeric string of up to 30 characters can be used.
Clearing Account A check box that indicates (if selected) that the cash account is a clearing account for one of the bank accounts. For details, see Cash Account Types.
Requires Reconciliation A check box that indicates (if selected) that reconciliations are required for this cash account.
Restrict Visibility with Branch A check box that indicates (if selected) that this cash account is visible only to a user signed in to the branch that is associated with this cash account.
For details, see Security of Cash Accounts .
Match Bank Transactions to Batch Payments A check box that indicates (if selected) that during processing of the imported bank transactions, the system should search for a match among Accounts Payable batch payments that group documents for further processing by a money transfer operator.
For details, see Batch Payment Matching.
Use for Corporate Cards A check box that indicates (if selected) that this cash account can be used for corporate cards. For details, see Expense Receipts with Corporate Cards: General Information.
Reconciliation Numbering Sequence The numbering sequence to be used to generate reference numbers for reconciliations performed for the cash account.
Bank ID The vendor ID of the bank associated with this cash account. (In Acumatica ERP, banks are defined as vendors.)
The list of vendors available for selection may be limited based on the role or roles assigned to the user account to which you are signed in if the Customer and Vendor Visibility Restriction feature is enabled on the Enable/Disable Features (CS100000) form. In this case, the Restrict Visibility To box appears on the Financial tab of the Vendors (AP303000) form. With the feature enabled, a vendor is available for selection if one of the following is true:
  • The Restrict Visibility To box is empty for the vendor—that is, the vendor’s visibility is not restricted.
  • A branch, company, or a company group is specified in the Restrict Visibility To box for the vendor, and your user account has the role specified in the Access Role box of the Configuration Settings section of one of the following: the Branch Details tab of the Branches (CS102000) form for the selected branch, or the Company Details tab of the Companies (CS101500) form for the selected company or a company within the company group.
Statement Import Service The service to be used for importing bank statements if the Import Bank Statements to Single Cash Account check box is selected on the Cash Management Preferences (CA101000) form.
This box does not appear on the form if the Import Bank Statements to Single Cash Account check box is cleared and an active bank feed includes this cash account.
The available option is PX.Objects.CA.OFXStatementReader. The service supports importing bank statements in the following formats: OFX (Open Financial Exchange) and QFX (Quicken File eXchange).
Statement Import Source Read-only. The ID of the bank feed (which has the Active or Setup Required status) on the Bank Feeds (CA205500) form through which transactions can be imported for this cash account.
This box appears on the form instead of the Statement Import Service box if the selected cash account is linked to an active bank feed on the Cash Accounts tab of the Bank Feeds (CA205500) form.

Back to TopPayment Methods Tab

This tab contains the list of payment methods defined for this cash account; see the following table for descriptions of the columns of the tab. This cash account can be the default account for use with any number of AP and AR payment methods, as defined on the Payment Methods (CA204000) form. For each payment method used with this account, you can define how the payment reference numbers will be generated. If the cash account is associated with a payment method that requires specific details for the account, the Remittance Settings tab appears.

The table toolbar has only standard buttons.

Column Description
Payment Method ID The payment method associated with this cash account.
Use in AP A check box that you select to indicate that this method can be used for accounts payable.
AP/PR Default A check box that you select to indicate that this is the default payment method for use for accounts payable for this branch.
AP/PR - Suggest Next Number A check box that means (if selected) that the system automatically generates the next number (as the last number incremented by 1) in the Payment Ref. box on the Checks and Payments (AP302000) form when a user creates a new payment of this payment method using this cash account.
For payment methods involving printing checks, the system generates the number in the Next Check Number box on the Process Payments / Print Checks (AP505000) form. If this option is not selected, the user can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before.
AP/PR Last Reference Number The most recently used reference number for the Accounts Payable payment of the method when the method is used for this cash account in this branch. Initially, this number incremented by 1 will be used for the first payment made by this method from this cash account in this branch if the AP/PR - Suggest Next Number check box is selected.
When specifying this number, you should consider the number of digits that the next number should have. For example, if you enter 09, the system will move to the next digit (10) after assigning number 9 to a payment.
Batch Last Reference Number The most recently used reference number for batch payments with the current cash account and payment method.
If this column is filled in, every time a new batch payment is created for this cash account and payment method, this number is incremented by 1. The resulting value is inserted in the Batch Seq. Number box on the Batch Payments (AP305000) for the new batch payment.
If this column is empty, it will remain empty even if a user manually enters a value in the Batch Seq. Number box on the Batch Payments (AP305000) form for a batch payment with this cash account and payment method selected.
To make the system add the most recently used batch number in the current column, you must manually enter the initial value, for example, 000001. After this setting is saved, each time a batch payment is created on the Batch Payments (AP305000) form, the system will increment the current value in this box by 1 and insert this value in the Batch Seq. Number box on the Batch Payments (AP305000) form.
Quick Batch Generation A check box that indicates (if selected) that a batch of payments can be generated quickly on the Prepare Payments (AP503000) form. On this form, the system will generate payments, combine them into a payment batch, and open the batch on the Batch Payments (AP305000) form for further processing.
If a new payment method that has the Create Batch Payments option button selected is linked to the selected cash account, the check box in this column will be selected by default for the added payment method.
If you select this check box for a payment method, the Quick Batch Generation check box will be available and selected by default on the Prepare Payments (AP503000) form.
If this check box is selected for a payment method, the system verifies that the AP/PR - Suggest Next Number check box is selected and a number is specified in the AP/PR Last Reference Number column.
Use in AR A check box that indicates (if selected) that this method is used in accounts receivable.
AR Default A check box that indicates (if selected) that this is the default payment method in accounts receivable for this branch.
AR Default for Refund A check box that indicates (if selected) that this payment method is used as the default one for returns made for this cash account in this branch.
AR - Suggest Next Number A check box that means (if selected) that the system automatically assigns the next number (as the last number incremented by 1) in the Payment Ref. box on the Payments and Applications (AR302000) form when a user enters a new payment of this payment method using this cash account.
If this option is not selected, the user can enter the next reference number manually; the system will not allow the user to save the payment if the entered reference number has been used before.
AR Last Reference Number The most recently used reference number for the payment made by this method for this cash account when the method is used in this branch. Initially, this number incremented by 1 will be used for the first payment associated with this cash account if the AR - Suggest Next Number check box is selected.
When specifying this number, you should consider the number of digits that the next number should have. For example, if you enter 09, the system will move to the next digit (10) after assigning number 9 to a payment.

Back to TopClearing Accounts Tab

This tab, which is used for only bank cash accounts, provides information about the clearing accounts used to accumulate customer payments, such as checks (including postdated checks) and cash, before they are actually deposited to the bank account. For details, see To Specify Charge Rates for a Clearing Account.

The table toolbar has only standard buttons.

Column Description
Clearing Account The cash account used to record customer payments that will later be deposited to the bank.
Payment Method The payment method of the deposited payment to which this charge rate should be applied. If the box is empty, the charge rate is applied to deposited payments, regardless of their payment method.
Charge Type The entry type of the bank charge that apply to the deposit.
If an entry type has been defined as the default one for the clearing account on the Entry Types tab of the current form, the system automatically fills in this entry type, but you can override this value.
Charge Rate, % The rate of the specified charge (expressed as a percent of the deposit total).

Back to TopEntry Types Tab

This tab contains a table showing the valid entry types for this cash account.

The table toolbar has only standard buttons.

Column Description
Entry Type ID The entry type, selected by its identifier.
Disb./Receipt The basic type of cash transaction designated by this entry type: Receipt or Disbursement.
Module The way the entry type is used in the system.
For entry types used as charges for outgoing and incoming payments, select CA.
For more details, see Entry Types.
Default Offset Account Branch The branch to which the default offset account belongs.
Default Offset Account The account that is used by default as the offset account for this entry type.
Default Offset Subaccount The corresponding subaccount.
Reclassification Account The cash account that is used to temporary hold payments that came to the bank account but cannot be entered as valid payments because the customer or vendor is unknown. The parameter is used together with the Use for Payments Reclassification check box.
Business Account The vendor account, if the entry type is used to record transactions that involve a particular vendor, or the customer account, if the entry type is used to record transactions that involve a particular customer.
Entry Type Description A detailed description of the entry type that is used as transaction description by default.
Use for Payments Reclassification A check box that you select if this entry type is used to record unknown payments that need to be reclassified later.
Reclassification Account Override The account that should be used instead of the reclassification account specified as the default one on the Entry Types (CA203000) form.
Offset Account Branch Override The branch to which the overriding offset account belongs.
Offset Account Override The account that should be used as the offset account for this entry type with this cash account instead of the default offset account specified on the Entry Types (CA203000) form.
We recommend that for the disbursement type of transaction, you specify an expense account. For the receipt type of transaction, specify an asset account.
Offset Subaccount Override The subaccount for this entry type to be used with this cash account instead of the default offset subaccount specified on the Entry Types (CA203000) form.
Tax Zone The tax zone to be used by default with this entry type.
Tax Calculation Mode The tax calculation mode to be used by default with this entry type.
Select one of the following options:
  • Tax Settings: The tax amount for the document is calculated according to the settings of the applicable tax or taxes.
  • Gross: The amount in the document detail line includes a tax or taxes.
  • Net: The amount in the document detail line does not include taxes.
Default A check box that indicates (if selected) that the entry type is the default one for the selected cash account.

Back to TopRemittance Settings Tab

By using this tab, you can specify or view the account remittance information if required by payment methods associated with this account. This tab appears if at least one of the associated payment methods has the Requires Remittance Information for the Cash Account check box selected on the Payment Methods (CA204000) form. The Remittance Details table contains the remittance details of the cash account that can be used for the payment method.

Payment Method Pane

Element Description
Payment Method A payment method that is linked to the cash account and has the Requires Remittance Information for the Cash Account option selected on the Settings for Use in AP tab of the Payment Methods (CA204000) form. Select a payment method to update remittance information for it.

Remittance Details Pane

Column Description
Description The element name for the remittance information.
Value The value of the element for the remittance information.

Back to TopSignature Tab

By using this tab, you can add an image with a signature, which can be used on printed forms and reports. You can upload only images whose file extensions have the Image check box selected on the File Upload Preferences (SM202550) form.

On the File Upload Preferences (SM202550) form, the value specified in the Maximum File Upload Size in KB box is applied to all files uploaded in the system, including the files that you can upload on the current tab.

Element Description
Name The name of the signature.
Signature
The name of the image file that will be used as a signature.
Click in this area to open the file selection dialog box, where you can select an image to upload.
Choose image A button you can click to open the Select Image dialog box, where you can select an image to upload.
Clear selected image A button you can click to delete the selected image.
Preview Window A window that displays the uploaded images. You can go through the images by pressing Ctrl+Left Arrow or Ctrl+Right Arrow.
The uploaded images can be deleted from the Files dialog box, which opens when you click Files on the form title bar.