Processing Expense Receipts with Corporate Cards

To help employees to categorize and track the expenses, including the expenses related to a project, Acumatica ERP supports the use of corporate credit cards in expense receipts and claims. In this chapter, you will find topics that explain how to process expense receipts with corporate cards.

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Expense Receipts with Corporate Cards: General Information

Acumatica ERP supports the use of corporate credit cards in expense receipts and expense claims. This helps employees to categorize and track expenses, including the expenses related to a project. For example, while in the field, employees can buy something that they want to charge on a project and pay for it with a corporate card. Employees can also have out-of-pocket expenses that are then reimbursed to these employees.

Expense Receipts with Corporate Cards: Implementation Checklist

The following sections provide details that you can use to ensure that the system is configured properly for processing expense receipts with the corporate cards, and to understand (and change, if needed) the settings that affect the processing workflow.

Expense Receipts with Corporate Cards: To Claim Expenses for a Project

This activity will walk you through the process of creating and processing expense receipts with corporate cards.

Expense Receipts with Corporate Cards: Generated Transactions

The release of an expense claim does not generate general ledger transactions or project transactions directly. When you release the expense claim, the system creates the corresponding accounts payable documents. On release of the accounts payable documents, the system generates the general ledger transactions. For the project-related lines of the AP documents, the system also generates project transactions.

Expense Receipts with Corporate Cards: Bank Reconciliation for a Corporate Card

You can maintain internal control over corporate credit cards by performing regular reconciliations of the cash account configured for corporate cards. Generally, the goal of reconciliation is to find discrepancies between account balances tracked by different means, locate any errors, and make needed corrections or adjustments. Reconciliation is usually done at the end of each period or more frequently. For more information on the reconciliation process, see Bank Reconciliation: General Information.

Expense Receipts with Corporate Cards: To Reconcile Bank Statement

This activity will walk you through the process of reconciliation of a bank statement.

Expense Receipts with Corporate Cards: Related Reports and Forms

In the following sections, you can find details about the reports and forms you may want to review to gather information about expense claims.

Expense Receipts with Corporate Cards: Mass-Processing of Documents

This topic explains how to process multiple expense claims, and how the system generates, changes, or works with documents as a result of the mass processing.

Processing Expense Receipts with Corporate Cards

To help employees to categorize and track the expenses, including the expenses related to a project, Acumatica ERP supports the use of corporate credit cards in expense receipts and claims. In this chapter, you will find topics that explain how to process expense receipts with corporate cards.
==In This Chapter{nestedtopics}==
*[HelpRoot_Organization\TimeExpenses_Expense_Receipts_GeneralInfo|Expense Receipts with Corporate Cards: General Information]
*:Acumatica ERP supports the use of corporate credit cards in expense receipts and expense claims. This helps employees to categorize and track expenses, including the expenses related to a project. For example, while in the field, employees can buy something that they want to charge on a project and pay for it with a corporate card. Employees can also have out-of-pocket expenses that are then reimbursed to these employees.
*[HelpRoot_Organization\TimeExpenses_Expense_Receipts_Implem_Checklist|Expense Receipts with Corporate Cards: Implementation Checklist]
*:The following sections provide details that you can use to ensure that the system is configured properly for processing expense receipts with the corporate cards, and to understand (and change, if needed) the settings that affect the processing workflow.
*[HelpRoot_Organization\TimeExpenses_Expense_Receipts_Process_Activity|Expense Receipts with Corporate Cards: To Claim Expenses for a Project]
*:This activity will walk you through the process of creating and processing expense receipts with corporate cards.
*[HelpRoot_Organization\TimeExpenses_Expense_Receipts_Transactions|Expense Receipts with Corporate Cards: Generated Transactions]
*:The release of an expense claim does not generate general ledger transactions or project transactions directly. When you release the expense claim, the system creates the corresponding accounts payable documents. On release of the accounts payable documents, the system generates the general ledger transactions. For the project-related lines of the AP documents, the system also generates project transactions.
*[HelpRoot_Organization\TimeExpenses_Expense_Receipts_Bank_Reconciliation|Expense Receipts with Corporate Cards: Bank Reconciliation for a Corporate Card]
*:You can maintain internal control over corporate credit cards by performing regular reconciliations of the cash account configured for corporate cards. Generally, the goal of reconciliation is to find discrepancies between account balances tracked by different means, locate any errors, and make needed corrections or adjustments. Reconciliation is usually done at the end of each period or more frequently. For more information on the reconciliation process, see [HelpRoot_CashManagement\Finance_Bank_Reconciliation_GenInfo|Bank Reconciliation: General Information].
*[HelpRoot_Organization\TimeExpenses_Expense_Receipts_Reconciliation_Process|Expense Receipts with Corporate Cards: To Reconcile Bank Statement]
*:This activity will walk you through the process of reconciliation of a bank statement.
*[HelpRoot_Organization\TimeExpenses_Expense_Receipts_Reports_Inquiries|Expense Receipts with Corporate Cards: Related Reports and Forms]
*:In the following sections, you can find details about the reports and forms you may want to review to gather information about expense claims.
*[HelpRoot_Organization\TimeExpenses_Expense_Receipts_MassProcessing|Expense Receipts with Corporate Cards: Mass-Processing of Documents]
*:This topic explains how to process multiple expense claims, and how the system generates, changes, or works with documents as a result of the mass processing.