Applying Payments to Particular Lines of AP Documents

In many industries, organizations need to manage expenses and payments at a granular level—that is, down to the individual lines of accounts payable bills.

Acumatica ERP provides the ability to pay accounts payable documents by individual lines. Users can now choose how they want to apply payments: fully (to the entire document), partially, or to individual document lines.

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Applying Payments to Particular Lines: General Information

Some industries track the expenses and cash flows of particular projects with a high degree of granularity. Project expenses are recorded in the lines of a bill, with each line corresponding to a specific combination of a project, project task, and cost code (if applicable). In Acumatica ERP, you can create a payment that pays particular lines (or one line) of any number of AP bills.

Applying Payments to Particular Lines: Support of Taxes

Acumatica ERP supports the ability to enter and release an AP document with automatically calculated taxes if the document can be paid by line. These taxes may include value-added taxes (VATs), sales taxes, and use taxes. For taxes at both the line level and the document level, the document tax amount is split proportionally between document lines and is included in the line balance on document release. These tax amounts are shown in the Tax Amount column, which appears on the Details tab of the Bills and Adjustments form after the document has been released.

Applying Payments to Particular Lines: Implementation Checklist

The following sections provide details you can use to ensure that the system is configured properly for processing AP documents that can be paid by line, and to understand (and change, if needed) the settings that affect the processing workflow.

Applying Payments to Particular Lines: Generated Transactions

As you apply payments to particular lines of AP documents, you create and process payments. To update vendor balances, the system generates the GL transactions described in the following sections.

Applying Payments to Particular Lines: Process Activity

The following activity will walk you through the process of creating an AP bill to be paid by line and partially paying some of its lines.

Applying Payments to Particular Lines: Mass Processing

You use the Prepare Payments (AP503000) form to pay multiple lines of different bills of the same vendor (or a single bill).

Applying Payments to Particular Lines: Related Reports

In the following sections, you can find details about the reports you may want to review to gather information about the application of payments to particular lines of AP documents.

To Enter a Debit Adjustment That Can Be Applied by Line

You enter a debit adjustment that can be applied by line on the Bills and Adjustments (AP301000) form. You use this procedure if you are specifying line totals in the detail lines of the debit adjustment.

Applying Payments to Particular Lines of AP Documents

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In many industries, organizations need to manage expenses and payments at a granular level—that is, down to the individual lines of accounts payable bills.[anchor|#p_zml_njv_vxb]{br}

 Acumatica ERP provides the ability to pay accounts payable documents by individual lines. Users can now choose how they want to apply payments: fully (to the entire document), partially, or to individual document lines.
==In This Chapter{nestedtopics}==
*[HelpRoot_AccountsPayable\Finance_AP_Pay_by_Line_GeneralInfo|Applying Payments to Particular Lines: General Information]
*:Some industries track the expenses and cash flows of particular projects with a high degree of granularity. Project expenses are recorded in the lines of a bill, with each line corresponding to a specific combination of a project, project task, and cost code (if applicable). In Acumatica ERP, you can create a payment that pays particular lines (or one line) of any number of AP bills.
*[HelpRoot_AccountsPayable\Finance_AP_Pay_by_Line_Tax_Support|Applying Payments to Particular Lines: Support of Taxes]
*:Acumatica ERP supports the ability to enter and release an AP document with automatically calculated taxes if the document can be paid by line. These taxes may include value-added taxes (VATs), sales taxes, and use taxes. For taxes at both the line level and the document level, the document tax amount is split proportionally between document lines and is included in the line balance on document release. These tax amounts are shown in the '''Tax Amount''' column, which appears on the '''Details''' tab of the [HelpRoot_FormReference\AP_30_10_00|Bills and Adjustments] form after the document has been released.
*[HelpRoot_AccountsPayable\Finance_AP_Pay_by_Line_Implem_Checklist|Applying Payments to Particular Lines: Implementation Checklist]
*:The following sections provide details you can use to ensure that the system is configured properly for processing AP documents that can be paid by line, and to understand (and change, if needed) the settings that affect the processing workflow.
*[HelpRoot_AccountsPayable\Finance_AP_Pay_by_Line_Transactions|Applying Payments to Particular Lines: Generated Transactions]
*:As you apply payments to particular lines of AP documents, you create and process payments. To update vendor balances, the system generates the GL transactions described in the following sections.
*[HelpRoot_AccountsPayable\Finance_AP_Pay_by_Line_Activity|Applying Payments to Particular Lines: Process Activity]
*:The following activity will walk you through the process of creating an AP bill to be paid by line and partially paying some of its lines.
*[HelpRoot_AccountsPayable\Finance_AP_Pay_by_Line_MassProcessing|Applying Payments to Particular Lines: Mass Processing]
*:You use the [HelpRoot_FormReference\AP_50_30_00|Prepare Payments] ([~/?ScreenId=AP503000|AP503000]) form to pay multiple lines of different bills of the same vendor (or a single bill).
*[HelpRoot_AccountsPayable\Finance_AP_Pay_by_Line_Reports|Applying Payments to Particular Lines: Related Reports]
*:In the following sections, you can find details about the reports you may want to review to gather information about the application of payments to particular lines of AP documents.
*[HelpRoot_AccountsPayable\AP__HOW_To_Enter_Debit_Adjustment_To_Be_Applied_by_Line|To Enter a Debit Adjustment That Can Be Applied by Line]
*:You enter a debit adjustment that can be applied by line on the [HelpRoot_FormReference\AP_30_10_00|Bills and Adjustments] ([~/?ScreenId=AP301000|AP301000]) form. You use this procedure if you are specifying line totals in the detail lines of the debit adjustment.