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Recalculate Project Balances

Form ID: (PM504000)

On this form, you can recalculate the balances of projects, recalculate unbilled transactions, restructure the project budget, rebuild commitments, recalculate the draft invoice amount and quantity, recalculate inclusive taxes, recalculate the project values affected by change orders, and correct progress worksheets related to deleted or restructured project budget lines. For more information, see Project Budget: Recalculation of the Project Balances.

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Back to TopForm Toolbar

The form toolbar includes the buttons described below.

Command Description
Process Recalculates the balances for the projects you have selected. Also, the system can perform additional actions on the projects—recalculating unbilled transactions, rebuilding internal commitment records, recalculating change orders, and recalculating the draft invoice amount and quantity—depending on the check boxes you select in the Selection area.
Process All Recalculates the balances for all listed projects. Also, the system can perform additional actions on the projects—recalculating unbilled transactions, rebuilding internal commitment records, recalculating change orders, and recalculating the draft invoice amount and quantity—depending on the check boxes you select in the Selection area.

Back to TopSelection Area

By using the check boxes in this area, you can indicate to the system to perform the selected additional actions on the selected projects (or all projects) during the next processing.

Element Description
Recalculate Project Balances A check box that indicates that the system should recalculate the project balances for all projects included in processing when you click Process or Process All on the form toolbar. This check box is selected and unavailable for clearing; it is included solely to show that this operation is always performed. For more information, see Project Budget: Recalculation of the Project Balances.
Recalculate Unbilled Summary A check box that you select if you want the system to recalculate all unbilled transactions for all projects included in processing when you click Process or Process All on the form toolbar. The system performs this action after recalculating project balances.
You select this check box if a project pending billing is not shown on the Run Project Billing (PM503000) form.
If the check box is cleared, the system does not refresh the list of unbilled transactions for the project. For more information, see Project Budget: Recalculation of the Project Balances.
Rebuild Commitments A check box that indicates (if selected) that you select if you want the system to rebuild internal commitment records for all projects included in processing when you click Process or Process All on the form toolbar. The system performs this action after recalculating project balances. For more information, see Project Budget: Recalculation of the Project Balances.
The recalculation of commitments entails the updates of the following project budget values:
  • Original committed quantity
  • Original committed amount
  • Committed CO quantity
  • Committed CO amount
  • Revised committed quantity
  • Revised committed amount
  • Committed received quantity
  • Committed invoiced quantity
  • Committed invoiced amount
  • Committed open quantity
  • Committed open amount
The internal commitment records are rebuilt based on the amounts and quantities in the purchase order lines and subcontract lines if the tracking of project commitments is enabled. For more information about project commitments, see Committed Costs: General Information.
This check box is shown on the form if the Internal Cost Commitment Tracking check box is selected on the Projects Preferences (PM101000) form.
Recalculate Draft Invoice Amount and Quantity A check box that you select if you want the system to recalculate the values of the Draft Invoice Amount and Draft Invoice Quantity columns on the Revenue Budget tab of the Projects (PM301000) form for all projects included in processing when you click Process or Process All on the form toolbar. The system performs this action after recalculating project balances. For more information, see Project Budget: Recalculation of the Project Balances.
Recalculate Change Orders A check box that you select if you want the system to recalculate the values affected by change orders on the Projects (PM301000) form for all projects included in processing when you click Process or Process All on the form toolbar. The system performs this action after recalculating project balances. For more information, see Project Budget: Recalculation of the Project Balances.
The recalculation of change orders entails the updating of the following project budget values for the projects with the change order workflow enabled:
  • Budgeted CO quantity
  • Budgeted CO amount
  • Revised budgeted quantity
  • Revised budgeted amount
The recalculation of change orders does not entail the recalculation of the committed values made with change orders. For more information about change orders, see Single-Tier Change Management: General Information.
This check box is shown on the form if the Change Orders feature is enabled on the Enable/Disable Features (CS100000) form.
Recalculate Inclusive Taxes A check box that you select if you want the system to recalculate the values of the Inclusive Tax Amount column on the Revenue Budget tab of the Projects (PM301000) form for all projects included in processing when you click Process or Process All. The system performs this recalculation after recalculating project balances. For more information, see Project Budget: Recalculation of the Project Balances.
Recalculate Project Budget History A checkbox that you select if you want the system to recalculate the values from previously processed project-related documents. For more information, see Project Budget: Recalculation of the Project Balances.This checkbox is shown on the form if the Extended Financial Data Collection feature is enabled on the Enable/Disable Features (CS100000) form.

Back to TopTable

The table lists the projects with the Active and Completed statuses.

To run recalculation for a project with the Pending Approval, Suspended, or Canceled status, use the Recalculate Project Balance command on the More menu of the Projects (PM301000) form.

The table toolbar has only standard buttons.

Column Description
Included An unlabeled check box that you select to include the project for processing if you click Process.
Project ID The identifier of the project.
Description The description of the project.
Customer The customer for the project.
Status The status of the project, which can be Active or Completed.
Start Date The date when the project was started.
End Date The date when the project was completed.