Entering Employee Time

To help employees accurately record and manage their work hours, Acumatica ERP provides functionality for tracking time activities, time cards, and crew time. In this chapter, you will find topics that explain how to enter and manage employee time efficiently.

Back to TopIn This Chapter

Employee Time Entry: General Information

Acumatica ERP provides time entry capabilities so that your company can track the time employees spend on various activities.

Employee Time Entry: Earning Types
Employee Time Entry: Time Activities

A time activity is a record that is created in Acumatica ERP to report time that you or another employee spent on a work activity. This functionality is available if the Time Management feature is enabled on the Enable/Disable Features (CS100000) form.

Employee Time Entry: Creation of Time Activities from Project Time Logs

If you work on a project task and track time by using the timer on the Project Tasks (PM302000) form, the system records a time log every time you stop the timer.

The full functionality is available only if:*The Clock In and Clock Out feature in the Experimental group of features is enabled on the Enable/Disable Features (CS100000) form.*On the Users (SM201010) form, your user account is linked to an employee record.

Employee Time Entry: Time Zones in Time Activities

A time zone reflects the local time for a specific geographic area. In Acumatica ERP, the system determines your current time zone and uses this time zone to display the date and time in a time activity you’re viewing. This is true of time activities created on the following forms:

Employee Time Entry: To Create a Time Activity

The following activity will walk you through the process of creating a time activity.

Employee Time Entry: Time Cards

Acumatica ERP provides time card functionality to assist you with efficient billing, payroll calculation, and project cost estimation.

The time card functionality is available if the Advanced Financials feature is enabled on the Enable/Disable Features (CS100000) form.

Employee Time Entry: Time Card Frequencies

In Acumatica ERP, you can create time cards for weekly, biweekly, semi-monthly, or monthly periods and assign different frequencies to different employees. You can also create time cards for custom weeks.

Employee Time Entry: To Create a Time Card

The following activity will walk you through the process of creating a time card.

Employee Time Entry: Time Card Approval

Depending on your company’s policy, time cards may require approval by authorized employees before being released. The time card approval functionality is available if the Approval Workflow feature is enabled on the Enable/Disable Features (CS100000) form.

Employee Time Entry: To Approve a Time Card

The following activity will walk you through the process of approving a time card.

Employee Time Entry: Crew Time

In Acumatica ERP, if the Time Management feature is enabled on the Enable/Disable Features (CS100000) form, any group of employees (which can be referred to as a crew) can be defined as a workgroup and used for group entry, approval, and release of time activities.

Employee Time Entry: To Create a Crew Time Activity

The following activity will walk you through the process of creating a crew time activity.

Entering Employee Time

To help employees accurately record and manage their work hours, Acumatica ERP provides functionality for tracking time activities, time cards, and crew time. In this chapter, you will find topics that explain how to enter and manage employee time efficiently.
==In This Chapter{nestedtopics}==
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_GeneralInfo|Employee Time Entry: General Information]
*:Acumatica ERP provides time entry capabilities so that your company can track the time employees spend on various activities.
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Earning_Types|Employee Time Entry: Earning Types]
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Activities|Employee Time Entry: Time Activities]
*:A time activity is a record that is created in Acumatica ERP to report time that you or another employee spent on a work activity. This functionality is available if the ''Time Management'' feature is enabled on the [HelpRoot_FormReference\CS_10_00_00|Enable/Disable Features] ([~/?ScreenId=CS100000|CS100000]) form.
*[HelpRoot_Organization\TimeExpemses_Entering_Employee_Time_Creation_TA_from_Project_Time_Logs|Employee Time Entry: Creation of Time Activities from Project Time Logs]
*:If you work on a project task and track time by using the timer on the [HelpRoot_FormReference\PM_30_20_00|Project Tasks] ([~/?ScreenId=PM302000|PM302000]) form, the system records a time log every time you stop the timer. [anchor|#note_zg3_y3t_rfc]((({S:Warn}The full functionality is available only if:[anchor|#_3e51fe51-3f1c-48e9-abfd-87b65ae7e675]*The ''Clock In and Clock Out'' feature in the ''Experimental'' group of features is enabled on the [HelpRoot_FormReference\CS_10_00_00|Enable/Disable Features] ([~/?ScreenId=CS100000|CS100000]) form.*On the [HelpRoot_FormReference\SM_20_10_10|Users] ([~/?ScreenId=SM201010|SM201010]) form, your user account is linked to an employee record.)))
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Zone|Employee Time Entry: Time Zones in Time Activities]
*:A time zone reflects the local time for a specific geographic area. In Acumatica ERP, the system determines your current time zone and uses this time zone to display the date and time in a time activity you’re viewing. This is true of time activities created on the following forms:
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Activities_Activity|Employee Time Entry: To Create a Time Activity]
*:The following activity will walk you through the process of creating a time activity.
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Cards|Employee Time Entry: Time Cards]
*:Acumatica ERP provides time card functionality to assist you with efficient billing, payroll calculation, and project cost estimation.((({S:Danger}The time card functionality is available if the ''Advanced Financials'' feature is enabled on the [HelpRoot_FormReference\CS_10_00_00|Enable/Disable Features] ([~/?ScreenId=CS100000|CS100000]) form.)))
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Card_Frequency|Employee Time Entry: Time Card Frequencies]
*:In Acumatica ERP, you can create time cards for weekly, biweekly, semi-monthly, or monthly periods and assign different frequencies to different employees. You can also create time cards for custom weeks.
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Cards_Activity|Employee Time Entry: To Create a Time Card]
*:The following activity will walk you through the process of creating a time card.
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Cards_Approval|Employee Time Entry: Time Card Approval]
*:Depending on your company’s policy, time cards may require approval by authorized employees before being released. The time card approval functionality is available if the ''Approval Workflow'' feature is enabled on the [HelpRoot_FormReference\CS_10_00_00|Enable/Disable Features] ([~/?ScreenId=CS100000|CS100000]) form.
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Cards_Approval_Activity|Employee Time Entry: To Approve a Time Card]
*:The following activity will walk you through the process of approving a time card.
*[HelpRoot_Organization\Crew_Time_Reporting_GeneralInfo|Employee Time Entry: Crew Time]
*:In Acumatica ERP, if the ''Time Management'' feature is enabled on the [HelpRoot_FormReference\CS_10_00_00|Enable/Disable Features] ([~/?ScreenId=CS100000|CS100000]) form, any group of employees (which can be referred to as a ''crew'') can be defined as a workgroup and used for group entry, approval, and release of time activities.
*[HelpRoot_Organization\TimeExpenses_Entering_Employee_Time_Time_Crew_Activity|Employee Time Entry: To Create a Crew Time Activity]
*:The following activity will walk you through the process of creating a crew time activity.