Search in Files

Form ID: (SM202520)

You can use this form to find specific files that have been imported into the system.

You can search the files by the form to which the file was imported or by any combination of the following criteria:

Any text contained in the file name
The author or creator of the file
The date range during which the file was added to the system
The user who checked out or added the file

Back to TopForm Toolbar

The form toolbar has only standard buttons.

Back to TopSelection Area

You can use this area to specify search criteria that might help you find the file you want to locate.

Element	Description
File Name Contains	The name of the file (that you want to locate) or any text that the file name contains.
Date Range	The start date and the end date of the date range during which the files to be shown were added. You specify the start date if you want to view the files added during a particular date range, or leave the box blank to view the files added anytime after system initialization. You specify the end date of the date range during which the files to be shown were added. You can leave this box blank to view the files added up to the current date.
Added By	The username of the employee who added the files to be shown.
Checked Out By	The user name of the employee who checked out the files to be shown.
Screen ID	The form used to upload a file.
Tags	The tags assigned to the files to be shown.
Show Files Not Linked to Any Record	A check box that indicates (if selected) that the system displays only files that have to links to the system entities.
Show Only Untagged Files	A check box that indicates (if selected) that the system displays only files that do not have any tags assigned.

Back to TopTable

In this table, the system displays the list of files that match the criteria you specified in the Selection area. The list of files is updated each time you modify the search criteria in the Selection area.

Table Toolbar

The table toolbar includes the buttons described below.

Button	Description
Add Link	Attaches the selected file to the entity from which a user has navigated to the form. The button is displayed if you have navigated to the form from the Files dialog box.
Add Link and Close	Attaches the selected file to the entity from which a user has navigated to the form and closes the form. The button is displayed if you have navigated to the form from the Files dialog box.
Get File	Downloads the selected file to your computer. The button is displayed if you opened the form directly from a respective workspace.
Get File Link	Opens the File Link dialog box with the file link that you can use in a wiki article. The button is displayed if you opened the form directly from a respective workspace.
Delete File	Deletes the selected file, if it does not have any links to the system entities. The button is displayed if you opened the form directly from a respective workspace.

Table Columns

Column	Description
Name	The name of the file.
Tags	The tags that are assigned to the file.
Added On	The date and time when the file was added to the system.
Added By	The system user who uploaded the file.
Check-Out Comment	The user-added description of or comment about the file.

Back to TopRelated Articles

Search in Files

Form ID:  ([~/?ScreenId=SM202520|SM202520]){br}

You can use this form to find specific files that have been imported into the system.{br}

You can search the files by the form to which the file was imported or by any combination of the following criteria: [anchor|#ul_nwt_4k5_zk]
*Any text contained in the file name
*The author or creator of the file
*The date range during which the file was added to the system
*The user who checked out or added the file
[anchor|#10]
==Form Toolbar==[anchor|#_755fb071-adfc-49a2-9490-894cae1a6969]
The form toolbar has only standard buttons.
==Selection Area==
 You can use this area to specify search criteria that might help you find the file you want to locate. 
{| class="checklist" | width="100%" 
|- 
!width="20%" ! Element
!width="80%" ! Description
|- 
| '''File Name Contains'''
| 
The name of the file (that you want to locate) or any text that the file name contains.
|- 
| '''Date Range'''
| 
The start date and the end date of the date range during which the files to be shown were added. {br}

You specify the start date if you want to view the files added during a particular date range, or leave the box blank to view the files added anytime after system initialization. You specify the end date of the date range during which the files to be shown were added. You can leave this box blank to view the files added up to the current date.
|- 
| '''Added By'''
| 
The username of the employee who added the files to be shown.
|- 
| '''Checked Out By'''
| 
The user name of the employee who checked out the files to be shown.
|- 
| '''Screen ID'''
| 
The form used to upload a file.
|- 
| '''Tags'''
| 
The tags assigned to the files to be shown.
|- 
| '''Show Files Not Linked to Any Record'''
| 
A check box that indicates (if selected) that the system displays only files that have to links to the system entities.
|- 
| '''Show Only Untagged Files'''
| 
A check box that indicates (if selected) that the system displays only files that do not have any tags assigned.
|}[anchor|#30]
==Table==
In this table, the system displays the list of files that match the criteria you specified in the Selection area. The list of files is updated each time you modify the search criteria in the Selection area.[anchor|#table_psv_rsd_sh]
===Table Toolbar===[anchor|#_65269710-84a8-4584-b9d9-78b91ce5a8d1]
The table toolbar includes the buttons described below.
{| class="checklist" | width="100%" 
|- 
!width="20%" ! Button
!width="80%" ! Description
|- 
| '''Add Link'''
| 
Attaches the selected file to the entity from which a user has navigated to the form. {br}

The button is displayed if you have navigated to the form from the '''Files''' dialog box.
|- 
| '''Add Link and Close'''
| 
Attaches the selected file to the entity from which a user has navigated to the form and closes the form.{br}

The button is displayed if you have navigated to the form from the '''Files''' dialog box.
|- 
| '''Get File'''
| 
Downloads the selected file to your computer.{br}

The button is displayed if you opened the form directly from a respective workspace.
|- 
| '''Get File Link'''
| 
Opens the '''File Link''' dialog box with the file link that you can use in a wiki article.{br}

The button is displayed if you opened the form directly from a respective workspace.
|- 
| '''Delete File'''
| 
Deletes the selected file, if it does not have any links to the system entities.{br}

The button is displayed if you opened the form directly from a respective workspace.
|}
===Table Columns ===
{| class="checklist" | width="100%" 
|- 
!width="20%" ! Column
!width="80%" ! Description
|- 
| '''Name'''
| 
The name of the file.
|- 
| '''Tags'''
| 
The tags that are assigned to the file.
|- 
| '''Added On'''
| 
The date and time when the file was added to the system.
|- 
| '''Added By'''
| 
The system user who uploaded the file.
|- 
| '''Check-Out Comment'''
| 
The user-added description of or comment about the file.
|}
==Related Articles==
*[HelpRoot_GettingStarted\GS_Working_With_Attachments_Mapref|Working with Attachments]
*[HelpRoot_Administration\SA_External_Storage_Management_GeneralInfo|External Storage: General Information]
*[HelpRoot_FormReference\SM_20_25_10|File Maintenance] ([~/?ScreenId=SM202510|SM202510])