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Run Allocations

Form ID: (GL504500)

You use this form to process all allocations that are active in a post period or only selected allocations. Batches will not be generated for the allocation you are running if the selected post period is closed. For more information on running allocations, see Running of Allocations: General Information.

If you are processing the allocations manually, note that the allocations with the lowest Sort Order values should be processed first.

The system behavior for generating transactions that update destination accounts is based on whether the Allocate Source Accounts Separately check box is selected on the Allocation tab of the Allocations (GL204500) form. For details, see Allocation Rules: Allocation Between the Same Accounts and Subaccounts.

The transactions generated as the result of processing allocations appear on the Release Transactions (GL501000) and Post Transactions (GL502000) forms. They can be modified and posted, as other transactions can.

This form is available only if the General Ledger Allocation Templates feature is enabled on the Enable/Disable Features (CS100000) form.

Back to TopForm Toolbar

The form toolbar includes the buttons described below.

Button Description
Process Generates the batches for the allocations you have selected in the table.
Process All Generates the batches for all allocations.

Back to TopSelection Area

In this area, you can select the allocation date and the post period for allocations. The allocations that are active for this period are displayed in the table.

Element Description
Allocation Date
The date of allocation. By default, the current business date is selected. You can override the default value, if necessary.
You can enter only a date that corresponds to a financial period that has been generated on the Master Financial Calendar (GL201000) form. If the date that you enter belongs to a financial period that has not yet been generated in the system—for example, for a date in the distant future or past—the system will display an error message, and you will not be able to save the record.
Post Period The financial period for which you want to view and process allocations. By default, the period of the current business date is selected. You can override the default value if necessary.

Back to TopTable

This table displays the allocations active in the financial period selected in the Post Period box.

Table Columns

Column Description
Included An unlabeled check box that you select to include this allocation in batch generation if you click Process on the form toolbar.
Allocation ID The identifier of the allocation.
Description The detailed description specified for the allocation.
Distribution Method The way a source amount should be distributed among the destination accounts.
The available options are the following:
  • By Percent: By percentages, with a total of 100 percent
  • By Weight: By user-defined coefficients, with no total defined
  • By Account YTD: By year-to-date balances on the specified accounts
  • By Account PTD: By period-to-date balances on the specified accounts
Allocation Ledger The ledger where the allocation takes place. The source and target accounts must belong to the same ledger.
Sort Order The integer that indicates the priority of the allocation. The allocations with lower values are processed first.
Last Batch The ID of the batch that was last generated for the allocation.
Batch Period The period for which the last batch was generated.
Batch Total The control total of the batch.
Batch Status The status of the batch. By default, the status of an allocation batch is Balanced. If an allocation batch was modified by a user, it can be saved only if the status remains Balanced.

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