Financial Periods: To Lock a Period

In this activity, you will learn how to lock a period in a particular company.

Back to TopVideo Tutorial

This video shows you the general process but may contain less detail than the activity has. If you want to repeat the activity on your own or you are preparing to take the certification exam, we recommend that you follow the instructions in the steps of the activity. This video shows the Classic UI and may not match the system’s current appearance.

FEEDBACK

Back to TopStory

Suppose that now that the accounting department of the SweetLife Fruits & Jams company has finished verifying all the figures disclosed in reports, users should be prevented from posting transactions to the appropriate periods.

Acting as SweetLife’s chief accountant, you have to lock these periods in the system.

Back to TopProcess Overview

In this activity, you will review period statuses on the Company Financial Calendar (GL201100) form, and then lock a particular financial period on the Manage Financial Periods (GL503000) form.

Back to TopSystem Preparation

To prepare the system, do the following:

Launch the Acumatica ERP website with the U100 dataset. Sign in as an accountant by using the following credentials:

Username: johnson
Password: 123

On the Company and Branch Selection menu, also on the top pane of the Acumatica ERP screen, make sure that the SweetLife Head Office and Wholesale Center branch is selected. If it is not selected, click the Company and Branch Selection menu button to view the list of branches that you have access to, and then click SweetLife Head Office and Wholesale Center.
Make sure that some of the periods of 2025 have been closed as described in Closing Financial Periods: To Close a Period in Subledgers and GL.

Back to TopStep: Locking a Financial Period

To lock the 02-2025 financial period, do the following:

Open the Company Financial Calendar (GL201100) form.
In the Selection area, specify the following settings:

Company: SWEETLIFE (inserted by default)
Financial Year: 2025

In the table, notice that some of the periods have the Closed status. These periods can be locked.

On the More menu, click Lock Periods.
On the Manage Financial Periods (GL503000) form, which opens, notice that the system has selected the Lock action in the Summary area. In the table, select the unlabeled check box for the 02-2025 period. The preceding periods are selected automatically.
On the form toolbar, click Process, as shown in the following screenshot.
The periods selected for locking
In the Processing pop-up window, which is opened, click the Processed tab, and review the list of periods that have been locked. Click Close.

Financial Periods: To Lock a Period

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In this activity, you will learn how to lock a period in a particular company.[anchor|#section_cyj_mjv_vxb]
==Video Tutorial==[anchor|#p_dyj_mjv_vxb]
This video shows you the general process but may contain less detail than the activity has. If you want to repeat the activity on your own or you are preparing to take the certification exam, we recommend that you follow the instructions in the steps of the activity. This video shows the Classic UI and may not match the system&rsquo;s current appearance.
[[[https://player.vimeo.com/video/636934355]]][anchor|#p_eyj_mjv_vxb]
[https://www.surveymonkey.com/r/BLBL7RJ?Video=Managing%20Financial%20Periods&Source=Open%20Uni&Course=F100|FEEDBACK][anchor|#section_fyj_mjv_vxb]
==Story==[anchor|#p_gyj_mjv_vxb]
Suppose that now that the accounting department of the SweetLife Fruits &amp;                        Jams company has finished verifying all the figures disclosed in reports, users should be prevented from posting transactions to the appropriate periods.[anchor|#p_hyj_mjv_vxb]{br}

Acting as SweetLife&rsquo;s chief accountant, you have to lock these periods in the system.[anchor|#section_iyj_mjv_vxb]
==Process Overview==[anchor|#p_jyj_mjv_vxb]
In this activity, you will review period statuses on the [HelpRoot_FormReference\GL_20_11_00|Company Financial Calendar] ([~/?ScreenId=GL201100|GL201100]) form, and then lock a particular financial period on the [HelpRoot_FormReference\GL_50_30_00|Manage Financial Periods] ([~/?ScreenId=GL503000|GL503000]) form.[anchor|#section_kyj_mjv_vxb]
==System Preparation==[anchor|#p_lyj_mjv_vxb]
To prepare the system, do the following:[anchor|#_40af4036-a537-4a31-a900-77ffbdf2d10f]
#Launch the Acumatica ERP website with the ''U100'' dataset. Sign in as an accountant by using the following credentials: 
#*Username: ''johnson''
#*Password: ''123''
#On the Company and Branch Selection menu, also on the top pane of the Acumatica ERP screen, make sure that the ''SweetLife Head Office and Wholesale Center'' branch is selected. If it is not selected, click the Company and Branch Selection menu button to view the list of branches that you have access to, and then click ''SweetLife Head Office and Wholesale Center''.
#Make sure that some of the periods of 2025 have been closed as described in [HelpRoot_GeneralLedger\Finance_ClosingPeriods_Process_Activity_2|Closing Financial Periods: To Close a Period in Subledgers and GL].
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==Step: Locking a Financial Period==[anchor|#p_nyj_mjv_vxb]
To lock the ''02-2025'' financial period, do the following:[anchor|#_f5e157b6-eaf0-4160-a394-21da620e9f74]
#Open the [HelpRoot_FormReference\GL_20_11_00|Company Financial Calendar] ([~/?ScreenId=GL201100|GL201100]) form.
#In the Selection area, specify the following settings:
#*'''Company''': ''SWEETLIFE'' (inserted by default)
#*'''Financial Year''': ''2025''
#: In the table, notice that some of the periods have the ''Closed'' status. These periods can be locked.
#On the More menu, click '''Lock Periods'''.
#On the [HelpRoot_FormReference\GL_50_30_00|Manage Financial Periods] ([~/?ScreenId=GL503000|GL503000]) form, which opens, notice that the system has selected the ''Lock'' action in the Summary area. In the table, select the unlabeled check box for the ''02-2025'' period. The preceding periods are selected automatically.
#On the form toolbar, click '''Process''', as shown in the following screenshot.[anchor|#_7c51346f-d60f-4517-80b4-fa1391665cd4][image:UserGuide/Images/activity_Finance_Locking_Periods.png|popup|The periods selected for locking|400px]
#In the '''Processing''' pop-up window, which is opened, click the '''Processed''' tab, and review the list of periods that have been locked. Click '''Close'''.
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