Financial Periods: To Deactivate a Period

In this activity, you will learn how to deactivate a period for a particular company.

Back to TopVideo Tutorial

This video shows you the general process but may contain less detail than the activity has. If you want to repeat the activity on your own or you are preparing to take the certification exam, we recommend that you follow the instructions in the steps of the activity. This video shows the Classic UI and may not match the system’s current appearance.

FEEDBACK

Back to TopStory

Suppose that as an accountant of the SweetLife Fruits & Jams company, you have to deactivate the open 09-2026 financial period to prevent data entry clerks from posting transactions to it.

Back to TopProcess Overview

In this activity, you will review the status of the financial period on the Company Financial Calendar (GL201100) form and deactivate the period on the Manage Financial Periods (GL503000) form.

Back to TopSystem Preparation

To prepare the system, do the following:

Launch the Acumatica ERP website with the U100 dataset. Sign in as an accountant by using the following credentials:

Username: johnson
Password: 123

On the Company and Branch Selection menu, also on the top pane of the Acumatica ERP screen, make sure that the SweetLife Head Office and Wholesale Center branch is selected. If it is not selected, click the Company and Branch Selection menu button to view the list of branches that you have access to, and then click SweetLife Head Office and Wholesale Center.

Back to TopStep: Deactivating the Financial Period

To deactivate the open 09-2026 financial period, do the following:

Open the Company Financial Calendar (GL201100) form.
In the Selection area, specify the following settings:

Company: SWEETLIFE (inserted by default)
Financial Year: 2026

Notice that some periods including October have the Open status.

On the More menu, click Deactivate Periods.
On the Manage Financial Periods (GL503000) form, which opens, notice that the system has selected the Deactivate action in the Summary area.
In the table, select the unlabeled check box for the 09-2026 period. Notice that the later periods have been selected automatically.
On the form toolbar, click Process, as shown on the following screenshot.
The periods selected for deactivation
In the Processing pop-up window, which is opened, click Close.

The statuses of the periods have changed from Open to Inactive.

Financial Periods: To Deactivate a Period

[anchor|#section_nbk_mjv_vxb][anchor|#p_obk_mjv_vxb]
In this activity, you will learn how to deactivate a period for a particular company.[anchor|#section_pbk_mjv_vxb]
==Video Tutorial==[anchor|#p_qbk_mjv_vxb]
This video shows you the general process but may contain less detail than the activity has. If you want to repeat the activity on your own or you are preparing to take the certification exam, we recommend that you follow the instructions in the steps of the activity. This video shows the Classic UI and may not match the system&rsquo;s current appearance.
[[[https://player.vimeo.com/video/636934355?#t=7m48s]]][anchor|#p_rbk_mjv_vxb]
[https://www.surveymonkey.com/r/BLBL7RJ?Video=Managing%20Financial%20Periods&Source=Open%20Uni&Course=F100|FEEDBACK][anchor|#section_sbk_mjv_vxb]
==Story==[anchor|#p_tbk_mjv_vxb]
Suppose that as an accountant of the SweetLife Fruits &amp;                        Jams company, you have to deactivate the open ''09-2026'' financial period to prevent data entry clerks from posting transactions to it.[anchor|#section_ubk_mjv_vxb]
==Process Overview==[anchor|#p_vbk_mjv_vxb]
In this activity, you will review the status of the financial period on the [HelpRoot_FormReference\GL_20_11_00|Company Financial Calendar] ([~/?ScreenId=GL201100|GL201100]) form and deactivate the period on the [HelpRoot_FormReference\GL_50_30_00|Manage Financial Periods] ([~/?ScreenId=GL503000|GL503000]) form.[anchor|#section_wbk_mjv_vxb]
==System Preparation==[anchor|#p_xbk_mjv_vxb]
To prepare the system, do the following:[anchor|#_40af4036-a537-4a31-a900-77ffbdf2d10f]
#Launch the Acumatica ERP website with the ''U100'' dataset. Sign in as an accountant by using the following credentials: 
#*Username: ''johnson''
#*Password: ''123''
#On the Company and Branch Selection menu, also on the top pane of the Acumatica ERP screen, make sure that the ''SweetLife Head Office and Wholesale Center'' branch is selected. If it is not selected, click the Company and Branch Selection menu button to view the list of branches that you have access to, and then click ''SweetLife Head Office and Wholesale Center''.
[anchor|#section_ybk_mjv_vxb]
==Step: Deactivating the Financial Period==[anchor|#p_zbk_mjv_vxb]
To deactivate the open ''09-2026'' financial period, do the following:[anchor|#_03338338-7027-4466-a4b9-d6a67b62753b]
#Open the [HelpRoot_FormReference\GL_20_11_00|Company Financial Calendar] ([~/?ScreenId=GL201100|GL201100]) form.
#In the Selection area, specify the following settings:
#*'''Company''': ''SWEETLIFE'' (inserted by default)
#*'''Financial Year''': ''2026''
#: Notice that some periods including ''October'' have the ''Open'' status.
#On the More menu, click '''Deactivate Periods'''.
#On the [HelpRoot_FormReference\GL_50_30_00|Manage Financial Periods] ([~/?ScreenId=GL503000|GL503000]) form, which opens, notice that the system has selected the ''Deactivate'' action in the Summary area.
#In the table, select the unlabeled check box for the ''09-2026'' period. Notice that the later periods have been selected automatically.
#On the form toolbar, click '''Process''', as shown on the following screenshot.[anchor|#_a4500a3b-fdd3-47a1-aab5-7a84a9302378][image:UserGuide/Images/activity_Finance_Deactivating_Periods.png|popup|The periods selected for deactivation|400px]
#In the '''Processing''' pop-up window, which is opened, click '''Close'''.
#:The statuses of the periods have changed from ''Open'' to ''Inactive''.
[anchor|#section_cck_mjv_vxb]