•  Refresh
  • Tools
  •  
  • Expand All
  • Collapse All
  • Locales
  • Get File Link
  • Report Typo
  • Print
  • Export

Allocation Rules: Allocation Between the Same Accounts and Subaccounts

If you need to apply the same allocation rule to different accounts and subaccounts, you do not need to create an allocation rule for each account–subaccount pair. When creating an allocation rule on the Allocations (GL204500) form, you can select the Allocate Source Accounts Separately check box on the Allocation tab for the new rule. With this check box selected, empty values can be left in the Account and Subaccount columns on the Destination Accounts tab.

For allocation rules that have this check box selected, the system behavior on the Allocations form will be the following:

  • For each line on the Source Accounts tab, the system will define a list of related account–subaccount pairs with their amounts. The amount of each account–subaccount pair will be distributed based on the account–subaccount pairs listed on the Destination Accounts tab. The Account column for a transaction will be filled in as follows:
    • If the Account column on the Destination Accounts tab is filled in with a value, this account will be copied to the transaction.
    • If the Account column on the Destination Accounts tab is empty, the account from the account–subaccount pair on the Source Accounts tab will be copied to the transaction.
  • The Subaccount column for a transaction will be filled in as follows:
    • If a line on the Destination Accounts tab has a segment in the Subaccount column filled in with a value, this segment value will be copied to the transaction.
    • If a line on the Destination Accounts tab has an empty segment in the Subaccount column, the segment value from the account–subaccount pair on the Source Accounts tab will be copied to the transaction.

Because the structure of the SUBACCOUNT segmented key can be changed on the Segmented Keys (CS202000) form when no segment values have been entered yet, it is possible to change this structure after allocations have been created. In this case, you need to manually update allocation rules on the Allocations form.

Back to TopExample

Suppose that the Allocate Source Accounts Separately check box is selected and By Percent is specified in the Distribution Method box on the Allocations (GL204500) form. The following accounts and subaccounts are specified on the Source Accounts tab:

Account Subaccount
60001 110-000
60001 120-000
60002 110-000
60002 120-000

The following accounts, subaccounts, and weight are specified on the Destination Accounts tab:

Account Subaccount Weight/Percent
Empty Empty-500 20%
Empty Empty-510 80%

With this allocation rule, for the first account–subaccount pair and a transaction with the amount of $100.00, the system will perform allocations on the Run Allocations (GL504500) form and will generate the following transaction:

Account Subaccount Debit Credit
60001 110-000 00.00 100.00
60001 110-500 20.00 00.00
60001 110-510 80.00 00.00

For the second account–subaccount pair and a transaction with the amount of $100.00, the system will generate the following transaction:

Account Subaccount Debit Credit
60002 110-000 00.00 100.00
60002 110-500 20.00 00.00
60002 110-510 80.00 00.00